Optymizes: Process Automation

Say goodbye to data entry

Automation replicates human activity on a computer screen. Technology allows for the execution of error-free tasks at high volume and speed, which means increased productivity and cost savings for your company.

Our solutions seamlessly integrates with your existing infrastructure, and can log into your software to perform tasks even when you are away from your desk. Whether you're a small business or a large enterprise, automation technology can help you optimize your processes and achieve greater success.

Increase Efficiency with Automation

By automating routine tasks, businesses can reduce errors and increase efficiency. This allows employees to focus on more important and value-adding activities, and also gives them more time for leisure and personal life. Automation can also help companies scale their operations, by reducing the need for additional human resources to comply with regulations.

Automate for Easy Compliance

Complying with government regulations and industry certifications is a crucial part of running any business. These requirements can range from submitting taxes and safety reports, to completing certification processes before selling your products or services. However, these tasks can be time-consuming and can take valuable resources away from higher-value activities such as product development or service innovation.

Our automation solutions can help ease the burden of compliance by automating routine tasks and increasing the likelihood that all documentation is properly reviewed and submitted. This frees up human resources to focus on what they do best - creating and delivering value to customers.

What is Process Automation?

Process Automation is a software solution that can execute repetitive tasks that a human would otherwise do on a computer system like copying data from a document to a system (i.e. quotation to order), collating data, generating reports etc.

The technology has matured to a level where accuracy and speed are core features with the biggest benefit being the process can run 24/7 so can clear backlogs or alleviate “spikes” in business activities.

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Why is Process Automation needed in my business?

The answer is rapidly becoming “Our competitors are already using it.”

Process Automation, may sound technical, but it is a simple message – You could spend hours each day doing routine work on your computer, or you could get an Automation software robot to do it for you.

◾ What is the best way for you and your colleagues to spend your time?

With the current crisis, there is plenty to deal with. Ignoring the investments that competitors are taking to improve their productivity through automation is generally not a good strategy.

◾ You can continue with your operation.

◾ The team can cope.

◾ Automation, well that can wait, the process is not broken.

◾ You can work late again to catch up.

Process Automation is an option for most businesses.

As a business, you will not see competitors investing in productivity until it really hurts. With the pressures of the recession, productivity is key to keeping customer service levels high and being able to operate when there are challenges on margins.

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What are the common automations being used in business?

Process Automation has historically had strength in Finance departments, invoice processing, accounts payable, month-end reports, reconciliations, etc.

The technology has also been widely used in HR departments performing tasks around employee on-boarding, holiday management, GDPR requests, etc.

Other departments of Sales and marketing particularly use Process Automation with corporate CRM usage. Logistic departments use the technology for transport paperwork, licences, permits, etc.

So, what are the perfect processes for automation in your business? If you can identify tasks that could be completed by an assistant in a week or less, then you have good processes to automate. Once those processes are automated, your team will be able to focus on higher-level tasks and goals, leading to increased productivity and growth for your business.

Here are some commonly automated business process;

E-mail and push notifications

Helpdesk support

Creating customer case studies

Data aggregation and migration

Backup and restoration

Employee leave requests

Procurement

Call centre processes

Sales orders

Time and attendance tracking

Payroll

Invoicing

Collections

Product launches

Lead nurturing